Enabling Full Participation with Accessible Shareholder Events

Virtual Annual General Meetings

The Annual General Meeting (AGM) is a cornerstone event for both corporate and not-for-profit organisations in Australia. Recent guidelines now permit these entities to conduct their AGMs entirely virtually, enhancing accessibility and flexibility.

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Select a Model that Suits your Stakeholders

Feeling apprehensive about hosting an online or hybrid AGM? Recent updates to government guidelines now allow you to tailor an AGM format that fits both your organisation and your shareholder community perfectly—ensuring full engagement without the risks. You can choose from three main presentation options for your executive speakers at virtual and hybrid AGMs: presenting from a professional studio, delivering a live-streamed presentation from an external venue or office, or presenting remotely via a broadband connection or phone.

investors relations

Virtual/Remote AGM

Empower your executives to present from their preferred locations with our comprehensive remote virtual AGM service. This service includes detailed online briefings for presenters and thorough technical checks to ensure everything runs smoothly. Additionally, we offer a highly stable teleconferencing audio feed as a backup, guaranteeing clear communication throughout the event.

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Studio AGM

Experience the polished professionalism of a studio broadcast for your AGM. Our setup features a customizable green screen background that can be tailored to your brand, comprehensive technical support, and a reliable video feed with built-in redundancy. We also offer optional production assistance to smoothly handle Q&A sessions and voting functions, ensuring your AGM is both impressive and effective.

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Hybrid AGM

Are there shareholders who prefer to attend your AGM in person? Loghic Events can facilitate a hybrid virtual and physical AGM by live-streaming from your chosen venue. This approach offers both shareholders and executives the flexibility to participate in the way that best suits them, ensuring accessibility and accommodating personal preferences. This blend of virtual and in-person elements provides a comprehensive AGM experience that meets the needs of all participants.

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Request your Custom Quote

Get in touch to secure your date of choice for your fully managed virtual AGM or to request more information.

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The Virtual AGM Checklist

Bringing your online AGM to life can be time-consuming – where do you even begin? Use this checklist to ensure you tick every step in the planning process.

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Success Story - Australian Wool Innovation

We sat down with AWI’s Manager of publications and PR, Richard Smith, to talk about his experience running a virtual AGM. Discover how he made it work…

Read Success Story

What is an Annual General Meeting?

An Annual General Meeting (AGM), is a meeting dedicated to enabling company members or stakeholders and directors to discuss the company and its state of affairs. 

AGMs are usually focused on a presentation by the board of directors to explain the financial position of the company. With a financial report, the board of directors usually discuss the future strategy of the company so that investors have a good knowledge of the direction the company aims to take.

This is one of the few times in which investors can actively participate in company activities by voting on the biggest issues.

AGMs are usually held by public companies, for which legal requirements and scrutiny is higher. In Australian law, public companies with more than one member are required to hold an AGM at least once a year. Private companies are not required to hold an AGM but may decide to do so.

What are the requirements governing AGMs?

In Australia, the Corporations Act regulates how you must hold your AGM. As a company director, you are required to hold an AGM 18 months after registration and you need to do it at least once a year.

Each organisation has a quorum for the AGM defined in its constitution, with at least two members required to attend. During an AGM, you must present specific documents including: the annual financial report, the directors’ report, and the auditor’s report.
The AGM provides an opportunity for investors and stakeholders to question the board, and time must be set aside for questions about company management and the remuneration report. An external auditor may attend the AGM and answer questions from members about the auditor’s report.

The maximum legal notice for an AGM is 28 days. An AGM can be organised more quickly if specified in the constitution or if all shareholders agree.

Why organise a virtual AGM?

The Australian Securities and Investments Commission (ASIC) adapted to the outbreak of COVID-19 and authorised the holding of virtual AGMs using the proper technology. This opened the door for a large number of organisations to run their AGM online, if permitted by their constitution.

Virtual AGMs reduce the need to conduct a physical AGM in an external location, eliminating venue hire costs and risks to members from face-to-face attendance. Board members may also connect remotely, reducing travel costs.

Virtual AGM technology platforms are well-suited to the feedback and participation requirements of AGMs and increase accessibility, and enable organisations to reach shareholders wherever they are located.

Your AGM can also be performed as an hybrid event, which means that the quorum may be achieved in a physical meeting and linked to all other members online. Data is also available after the event on online attendees, duration of views and engagement during the proceedings.

What are the ASIC guidelines for virtual AGMs?

The most important requirement for a virtual AGM is to provide members with the opportunity to participate as much as possible.

The virtual meeting should be adapted to guarantee members effective interaction with the board, including the opportunity for members to ask questions live, and to provide comments or participate in debate during the AGM.

During the meeting process, members should be able to make the most informed decision possible.

ASIC advises that voting should be made possible by a poll rather than a show of hands. Since the process of holding virtual AGMs is new to many, members must be given sufficient notice in order to understand how to use the technology to observe, vote, make comments and ask questions.

Virtual AGMs sometimes use technology that can be unpredictable. For this reason, ASIC advises the users to test the chosen platform in advance of the meeting. Backup solutions should be put in place to overcome technical issues that might arise.

You need to be clear and concise about your communication in the case of technical issues. If technical issues arise that prevent members from attending, the AGM should be adjourned until the issue is fixed.