The most important requirement for a virtual AGM is to provide members with the opportunity to participate as much as possible.
The virtual meeting should be adapted to guarantee members effective interaction with the board, including the opportunity for members to ask questions live, and to provide comment or participate in debate during the AGM.
During the meeting process, members should be able to make the most informed decision possible.
ASIC advises that voting should be made possible by a poll rather than a show of hands.
Since the process of holding virtual AGMs is new to many, members must be given sufficient notice in order to understand how to use the technology to observe, vote, make comments and ask questions.
Virtual AGMs sometimes use technology that can be unpredictable.
For this reason, ASIC advises the users to test the chosen platform in advance of the meeting.
Backup solutions should be put in place to overcome technical issues that might arise.
You need to be clear and concise about your communication in the case of technical issues.
If technical issues arise that prevent members from attending, the AGM should be adjourned until the issue is fixed.